The Traps Module

The Traps Module is designed to support the record-keeping and reporting needs of organizations that rent or loan traps to the public or need a tool to keep track of traps assigned to ACOs.

The module is found under the main menu item titled Traps and consists of the following event types:

Trap Rentals (Both Issuance and Return)
Trap Tracking (With Citizen, With ACO, Trap Location, Trap Condition)

File Cabinets

Each event type includes its own File Cabinet. File cabinets are the search and retrieve tool you'll use to look up records. For instance, to look up all trap records over a specified year, use the Traps File Cabinet. You will also be able to generate and print off a batch of reports of the listed trap records.

The following supporting features can be found within the Traps Module File Cabinet:

Generating batch forms for Trap Rental Agreements and Trap Return Confirmations
Compiling a report of traps specified by traps that are checked out, traps that have been returned, and traps outstanding.

Reporting

Each event type includes its own Report Generator. These include many predefined reports (commonly referred to as registers) that animal shelters need. For the Traps Module, these include 'Traps Checked Out Register,' 'Traps Returned Register', and 'Traps Outstanding Register.'

Form Generation

Each event type will include its own Forms. Forms can be printed, generated as a PDF, and/or emailed as appropriate. Some common forms for the Traps Module include Trap Check Out Agreements, Trap Return Confirmation, etc. These examples are not an exhaustive list of all forms, but they provide an idea of the more common form types available with this module.

The traps module allows the generation of batch forms that can be customized for the organization's needs.

Document Imaging

Each event type will support the retention of documents and images. Document imaging is a powerful tool in that it allows an organization to store necessary items in electronic form. In other words, document imaging helps organizations to become a "paperless" environment. Some common examples of documents/images that can be stored electronically include scans of paperwork, images, and certain application-generated documents such as Word documents, Excel spreadsheets, and others.

Documents/images are kept with their associated record, making retrieving these items easy to locate and use. Each event type in Shelter Pro will have a 'Documents' tab where images are added and viewed as needed. When a particular event record is opened, simply click the 'Documents' tab to find any stored documents relevant to the specific record.

For the Traps module, some common uses of document imaging would include retaining things such as an image of a citizen's driver's license, images of the trap before checkout, images of damage to the trap upon return, etc. This list is not exhaustive but should provide a good idea of some potential uses for document imaging.

Integration with the other modules

While each module can be used independently, the modules also include certain critical integration features which provide a seamless connection with other modules. For example, the Traps Module can connect to the Person Database, easily allowing the user to attach a new trap record to a specific person. This enables the user to locate all trap records associated with a specified person in the same location where they would find animal records or case reports.

Next Topic

Trap Issue