The Animal Identification Module

The Animal Identification Module is designed to support the record-keeping and reporting needs records that 'identify' animals to their owners. A common abbreviation for this module is 'Animal IDs'. The module is found under the main menu item titled Animal Identification and consists of these event types:

License administration (aka registrations, rabies tags, dog tags, etc.)
Vaccination records (especially rabies vaccination records required for pet license administration)
Microchip records (including automated microchip registrations with select microchip providers)
Other IDs/Registration records (e.g., 'Dangerous Dog' registrations, and other alternate identifiers your organization may be tracking)

File Cabinets

Each event type includes its own File Cabinet. File cabinets are the search and retrieve tool you'll use to look up records.

With the Animal Identification Module, record look ups work a bit differently. The Animal IDs File Cabinet is typically used for retrieving groups of records and then processing the group as a batch. A common example would be retrieving a batch of upcoming license records that will expire at some point, and then using the 'Batch Forms' function to print license renewal reminders to those pet owners.

Reporting

Each event type includes it's own Report Generator. These include many predefined reports (commonly referred to as registers) that are needed by animal shelters. For the Animal Identification module, these include 'Issued Registers', 'Expiration registers', 'Current registers', 'Missing Registers', and statistical reporting.

Form generation

Each event type will include its own Forms. Forms can be printed, generated as a PDF, and/or emailed as appropriate. Some common forms for the Animal Identification module would include a License Certificate, License Missing Notice (aka non-compliance notice), License Renewal Notice, License Late Notice. The list above is not exhaustive of all forms, but at least it provides an idea of the more common form types available with this module.

Document Imaging

Each event type will support the retention of documents and images. Document imaging is a powerful tool in that it allows an organization to store necessary items in electronic form. In other words, document imaging helps organizations to become a "paperless" environment. Some common examples of documents/images that can be stored electronically include scans of paperwork, images, and certain application generated documents such as Word documents, Excel spreadsheets, and others.

Documents/images are kept with their associated record which makes the retrieval of these items easy to locate and use. Each event type in Shelter Pro will have a 'Documents' tab where images are added and viewed as needed. When a particular event record is opened, simply click the 'Documents' tab to find any stored documents relevant to the particular record.

For the Animal Identification module, some common uses of document imaging would include retaining things such as an image of a animal's rabies vaccination record attached to a license record, images of paperwork provided by a pet owner that would be pertinent to a particular pet's history or future. This list is not exhaustive, but should provide a good idea of some potential uses for document imaging.

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Animal ID - Integration Features